Listings Automations let you automatically update and optimize your eBay listings based on rules you define. Instead of manually adjusting inventory, templates, or listing content every time something changes, you set a trigger + conditions, and 3Dsellers handles the updates for you.
You’ll find Automations here:
Listings & Products → Listings Manager → Automations
✅ What you can automate
With Listings Automations, you can automatically:
Update listing inventory quantities
Sync warehouse stock levels
Enable/disable Inventory Control
Apply Listing Designer templates
Import newly listed items into your Product Catalog
Generate AI listing content (title/description/SEO)
Automations work only after you save and activate them.
🧭 Automations Page Overview
When you open Automations, you’ll see two tabs:
➡️ Automations tab
Your main dashboard for managing automation rules.
Top buttons:
Filter – narrow the automations list by trigger or other criteria.
New Automation – create a new rule from scratch.
Suggest Automations – a place where you can suggest new automation to the system
➡️ Logs tab
A history of what automations actually ran.
You’ll see:
Automation Date
Item
Automation Name
Trigger
Actions performed
Status (✅ success)
There’s also a search box (Type Item ID) to filter logs by a specific listing.
➕ Creating a New Automation
Click New Automation to open the “Create Automation” panel.
You’ll set your automation in this order:
1. Name (Required field)
Give your automation a clear name so you can find it later.
Example: “Auto-SEO on New Listings” or “Sync Warehouse Quantity”.
2. Notes (Optional field)
Add internal notes about what the automation does or who requested it.
3. Channel
Select which marketplace the automation applies to.
Currently supported: eBay.
4. Trigger
Triggers define when the automation runs.
Available triggers:
📦 Warehouse Updated
Runs when a warehouse quantity changes.🆕 Item Listed
Runs when a new listing is created on eBay.
Pick the one that matches your workflow.
5. Filters (Optional field)
Filters narrow which items are eligible before actions run.
Click Filter to add one or more filters.
Filter fields available:
Title
SKU
Variation SKU
Tag
Has GPSR
Item with variations
Best offer enabled
Images Count
SEO
Vehicle compatibility
MPN
Category
Publish date
Policies
Price
Quantity Sold
& much more
How filters work:
You can add multiple filters to target very specific listings.
Great for segmenting by category, tags, or listing quality issues.
6. When (Condition)
The When section is only available when selecting the Warehouse Updated trigger.
Example:
Warehouse Inventory greater than / equals / less than 0
Operators available:
greater than
equals
less than
This decides if the automation should continue running for that item.
7. Actions
Actions are what the automation does once trigger + filters + conditions match.
Click Select Action and choose one or multiple actions.
Available Actions:
🔄 Update Inventory
Updates the eBay listing quantity shown to buyers.
Fields:
Display Quantity – the number that will appear on the listing instead of real warehouse quantity.
Use when: you want to overwrite display quantity after a trigger.
🏬 Update Warehouse
Updates the warehouse stock value.
Fields:
Warehouse Inventory – the new warehouse quantity to set.
Use when: you want warehouse stock to be updated after a trigger.
🧮 Update Inventory Control
Toggles Inventory Control on/off.
Fields:
Inventory Control toggle
Use when: you want to enable control only under certain conditions.
If you don't know what Inventory Control is, click here.
🎨 Apply Listing Designer Template
Automatically applies a Listing Designer template.
Fields:
Apply Template – dropdown to select a template.
Use when: you want new items to always use a consistent branded layout.
📚 Import Products to Catalog
Adds listings into your 3Dsellers Product Catalog automatically.
No extra fields required.
Use when: you want every new item listed to be imported into the Products Catalog.
✨ Generate AI Listing Content
Generates and inserts AI content.
Options to generate:
Item Title
Main Description
SEO Meta Description
SEO Mobile Description
SEO Keywords
Extra option:
Select Tags (Optional) – apply a tag automatically after generation.
Use when: you want consistent, optimized listing copy without manual editing.
8. Save Options
Bottom buttons:
Cancel – discard changes.
Save – save as draft (not active yet).
Save and Activate – saves and turns automation on immediately.
⚠️ Note: Automations only run when Active.
🧪 Common Use Cases
Here are practical ways sellers use Listings Automations:
1. Auto-optimize new listings
Trigger: Item Listed
Action: Generate AI Listing Content + Apply Listing Designer Template
Result: Every new listing publishes with optimized SEO + branded design.
2. Update Warehouse to avoid out-of-stock listings
Trigger: Warehouse Updated
When: Warehouse Inventory equals 0
Action: Update Warehouse (Warehouse Inventory = 10) + Update Inventory (Display Quantity = 3)
Result: Items are restocked automatically when warehouse hits zero & display quantity is selected to hide real inventory.
3. Fix listing quality problems automatically
Trigger: Item Listed
Filters: SEO is not present
Action: Generate AI Listing Content > Select SEO fields to be generated
Result: New listings are corrected the moment they are created.
4. Segment automation by Category
Trigger: Warehouse Updated
Filter: Category = “Cell Phones & Smartphones”
Condition: When Warehouse Inventory is greater than 1
Action: Update Inventory / Apply Template
Result: Automation update inventory and apply template only to targeted product groups (when matches filter and condition selected)
📌 Best Practices
Start simple. Use one trigger + one action first, then expand.
Name automations clearly. This helps when reviewing Logs later.
Use Filters to avoid over-automation. Especially for category-specific logic.
Review Logs weekly. Confirm automations fire as expected.
Avoid conflicting rules. Two automations with opposite actions can create “ping-pong” updates.
❓ FAQs
Q: Do automations change my listings without permission?
Yes — once activated, automations update listings automatically when conditions match. That’s why Filters and When rules matter.
Q: Can I add more than one action in a single automation?
Yes. You can stack actions (example: update inventory + apply template + generate SEO).
Q: How do I know an automation ran successfully?
Go to Logs. A green ✅ in Status means it ran without errors.
Q: Can I test an automation first?
Save it with Save only (draft), review your setup, then activate.
Q: What if my automation doesn’t run?
Check:
Is it Active?
Is the Trigger correct?
Do Filters/When conditions match any items?
Review Logs for failures or missing matches.
🛠 Troubleshooting
Automation runs, but nothing changes
The selected action may require a valid value (example: Display Quantity blank).
Conditions might not be met even though trigger fires.
Automation never appears in Logs
Not active.
No matching listings for filters.
Trigger not firing for your workflow.
Unexpected updates
Check if you have another automation affecting the same category/SKU.
Narrow items with Filters or Tags.
🔗 See Also
AI Listing Creator — create listings faster with AI
AI Bulk Actions — mass-edit listings in seconds
AI Price Suggestions — set competitive prices using sold data
Listing Designer — apply branded templates to listings
🙋 Need Help?
If you have questions or want help setting up the right automation for your workflow, we’re here for you:
Contact Support from your 3Dsellers dashboard for personalized assistance.
Report an Issue if something isn’t working as expected, and our team will investigate.
Tip: When reaching out, include the automation name and a screenshot of your setup—this helps us troubleshoot faster.